Intertek Administrative Assistant / Reception in Coquitlam, British Columbia

Auto req ID 11401BR

Title Administrative Assistant / Reception

City Coquitlam

State or Province BC

Country Canada

Job Description

ESSENTIAL DUTIES AND RESPONSIBILITIES

This position is responsible for performinga full range of secretarial and administrative duties.

EXAMPLES OF WORK

Listed examples are illustrative andrepresentative of the tasks required of this position and are not intended tobe complete or exclusive.

  • Coordinating specific administrative programs as assigned

  • Performing typing duties utilizing Microsoft Office software and analyzing the data that is produced

  • Assisting with forecasting and month end reports

  • Assisting with budget preparation

  • Assisting with expense report preparation

  • Assisting with invoice coding and approval

  • Assisting with travel arrangements

  • Performing general faxing, copying, mailing, etc.

  • Setting up conference room(s) for visitors and in-house meetings

  • Maintaining an adequate stock of general office supplies

  • Ensuring that general office equipment is functioning in satisfactory condition

  • Ensuring that project files are maintained appropriately

  • Assuming the role of “lead worker” in an assigned area and coordinating the daily workflow in that area

  • Assisting with the training and development of other staff members

  • Typing and distributing various meeting minutes

  • Assisting with basic shipping and receiving functions as required

  • Performing standard receptionist duties as required

  • Maintaining a high level of confidentiality and using discretion when necessary

  • Participating in the development and implementation of business goals and objectives

· Performing other work asrequired

REQUIRED QUALIFICATIONS

EDUCATION &EXPERIENCE

  • High school diploma or equivalent

  • 4-6 directly related experience

    Job requires management of all the incoming calls, client interaction, shipping, receiving, clerical duties and facilities coordination.