Intertek Administrative Assistant / Reception in Coquitlam, British Columbia
Auto req ID 11401BR
Title Administrative Assistant / Reception
State or Province BC
ESSENTIAL DUTIES AND RESPONSIBILITIES
This position is responsible for performinga full range of secretarial and administrative duties.
EXAMPLES OF WORK
Listed examples are illustrative andrepresentative of the tasks required of this position and are not intended tobe complete or exclusive.
Coordinating specific administrative programs as assigned
Performing typing duties utilizing Microsoft Office software and analyzing the data that is produced
Assisting with forecasting and month end reports
Assisting with budget preparation
Assisting with expense report preparation
Assisting with invoice coding and approval
Assisting with travel arrangements
Performing general faxing, copying, mailing, etc.
Setting up conference room(s) for visitors and in-house meetings
Maintaining an adequate stock of general office supplies
Ensuring that general office equipment is functioning in satisfactory condition
Ensuring that project files are maintained appropriately
Assuming the role of “lead worker” in an assigned area and coordinating the daily workflow in that area
Assisting with the training and development of other staff members
Typing and distributing various meeting minutes
Assisting with basic shipping and receiving functions as required
Performing standard receptionist duties as required
Maintaining a high level of confidentiality and using discretion when necessary
Participating in the development and implementation of business goals and objectives
· Performing other work asrequired
High school diploma or equivalent
4-6 directly related experience
Job requires management of all the incoming calls, client interaction, shipping, receiving, clerical duties and facilities coordination.