CCAC Payroll Assistant in Etobicoke, Ontario

We are currently seeking a Payroll Assistant

Competition # FY1617-117

Date Posted: December 1, 2016

Date Closed: Post until filled

Start Date: Immediately

Reports to: Payroll Supervisor

Category: Temporary Full Time until June 23, 2017

Primary assigned location: 401 The West Mall, Etobicoke


Reporting to the Payroll Supervisor, the Payroll Assistant is responsible for the timely and accurate processing of assigned payroll tasks at the Mississauga Halton Community Care Access Centre (MH CCAC) including maintaining confidentiality in accordance with privacy legislation and organizational policies and procedures.


Payroll Coordination

  • Ensures payroll is administered in accordance with accounting principles, policies and procedures, collective agreement(s) and Ministry guidelines

  • Assists with the verification of all data generated from the scheduling module and HRIS updates to ensure accuracy

  • Generates all payroll reports for the pay period including; vendor reports, journal summary

  • Prepares the statutory payroll remittances for the Canadian Revenue Agency (CRA)

  • Prepares remittances for Charitable Organizations, union dues, Canada Savings Bonds (CSB), garnishments etc.

  • Assists with the preparation and reconciliation of year end statutory reporting including CRA, WSIB and EHT

  • Prepares back-up documents for Records of Employment (ROE’s)

  • Assists in the reconciliation and distribution of T4, T4A’s and T2200’s

  • Responds to employee inquiries and initiates corrective action as necessary

  • Responds to inquiries from and corresponds with external agencies and/or stakeholders

Administrative Duties

  • Verifies travel and expense re-imbursement forms

  • Assists in the development and maintenance of relevant procedure manuals

  • Creates, maintains and updates payroll files for all employees

  • Adheres to all policies and follows established procedures

  • Participates in required meetings and provides input and recommendations

  • Participates on organization workgroups as required

  • Stays current with payroll regulations, standards and work methods

  • Liaises with Human Resources personnel on payroll related processes


Education, Training & Experience

  • Certification as a Payroll Compliance Practitioner (PCP), from the Canadian Payroll Association or equivalent

  • Minimum two (2) years job related experience in a payroll environment

  • Previous experience administering payroll using an automated payroll system, preferably in a unionized environment

  • Knowledge of QHR payroll, scheduling and administration an asset

  • Demonstrated knowledge and understanding of related legislation including the Employment Standards Act, WSIB, EHT and HOOPP and group benefits

  • Good understanding of general accounting practices regarding journal entries, reconciliation and reporting

  • Good understanding of pension administration processes

  • Previous experience in generating reports from Human Resources Information System (HRIS) preferred

  • Proven ability in developing and generating spreadsheets using payroll and Human Resources information

Knowledge and Attributes

  • Solid capability to use MS Office applications (e.g., Word, Excel, Outlook, etc.)

  • Understanding and commitment to quality service and best practice

  • Flexible, adaptable and responsive to change

  • Excellent customer service skills

  • Excellent planning, time-management, multi-tasking and organizational skills

  • Ability to meet deadlines in a fast paced, changing environment

  • Ability to probe, analyze and problem solve

  • Strong written and verbal communication skills

  • Ability to deal with highly sensitive and personal information in a confidential manner

  • Ability to deal with people sensitively, tactfully, diplomatically, and professionally at all times

  • Ability to communicate in French or another language an asset

Thank you for your interest in joining our exceptional team at Mississauga Halton Community Care Access Centre (CCAC).

To apply for this vacancy please submit a resume with covering letter referencing Competition #FY1617-117 via the following link or visit the Misissauga Halton CCAC Career Opportunity page at

Please note, only those candidates selected for an interview will be contacted.

Mississauga Halton CCAC is a respectful, caring and inclusive workplace, committed to Employment Equity. We welcome diversity in the workplace, and encourage applications from all qualified individuals including women, members of visible minorities, aboriginal persons, and persons with disabilities. We will provide accommodations throughout the recruitment and selection and/or assessment process to applicants with disabilities. Applicants need to make their accommodation needs known when contacted.

To receive any Mississauga Halton CCAC document required by the Accessibility for Ontarians Disability Act (AODA) and its standards, or to receive any public document on our website in an alternate format, please contact our Communications Department at 905-855-9090 or 1-877-336-9090.

System ID: 2016-3399

Job Type (EN): Contract

Job Industry (Choose up to 3 industries) (EN): Government and Public Sector, Healthcare and Medical Services

Career Level (EN): Experienced