Bunge North America Administrative Assistant in Harrowby, Manitoba

Demonstrated oral and written communication skills. Ability to work independently. Computer knowledge in basic systems such as Word, Excel. SAP experience is considered an asset Completion of an accounting course. 2-3 years of office administration experience. Ability to work under conflicting time constraints. Attention to detail and demonstrated organization skills. Demonstrated aptitude for superior customer service and ability to maintain relationships with managers and vendors. ,

Reporting to the Plant Administration Supervisor, the Admin Assistant provides secretarial and clerical services to the management team. This role is also responsible for providing switchboard services and ensures that calls are directed to the appropriate department. The Admin Assistant also performs monthly P-card reconciliations and oversees the purchase of office supplies for the facility.

Essential Functions:

Provides secretarial and clerical support to the Management Team; which includes managing electronic files for departments.

Manages daily reports; such as ZT74 reports.

Maintains office services such as photocopier, ordering office supplies, daily mail and express deliveries that are sent and received.

Performs monthly P-card reconciliations.

General receptionist duties - deals with customer walk-ins and directs them to the appropriate department.

Oversees the switchboard and directs all calls to the appropriate department.

Maintains plant and lunch room services and stocks.

Works within the SAP system and is responsible for setting up new vendors.

Enters daily meal and oil car shipments weights in the Bunge on-line database.

Conducts month end verification and balancing of all railway car weights and numeric tracking and filing of all mill orders and scale tickets.

Performs daily town run to pick up supplies and mail.

Works within the SAP system to support inventory management, warehouse parts receipts, and invoice approvals.

Requisition Number: 16-3557

Job Title: Administrative Assistant

Area of Interest: Administrative Support

Position Type: Full Time - Regular

City: Harrowby

State / Province: Manitoba

Country: Canada