Kingston Economic Development Corporation Administrative Coordinator in Kingston, Ontario

As Administrative Coordinator you will be responsible for the daily administrative operations for the property and tenants at the West Side Stories Apartments. In this role, you will be responsible for working with the superintendents, maintenance staff, and managements to ensure the administrative requirements of the building and operations run efficiently and in compliance with company policies and the Residential Tenancies Act.

Key Responsibilities:

To contribute to the success and growth of the organization you will need to:

  • Respond to inquiries from prospective and current tenants via email, telephone and in person.

  • Schedule meetings with clients and superintendents for various inspections and requirements.

  • Serve notices, memos and reminders to tenants such as LTB forms.

  • Have familiarity with Residential Tenancies Act and Landlord Tenant Board procedures.

  • Assist tenants, and perspective tenants, complete forms, as well as assist in evaluating applications.

  • Conduct new tenant orientation including lease review and signing.

  • Booking building facilities such as elevators and common areas.

  • Keep accurate notes of tenant files and unit information, (i.e. before and after pictures, inspections, maintenance reports).

  • Coordinate with outside contractors such as elevator technicians and cable/phone technicians.

  • Complete physical inspections of buildings.

  • Track and distribute petty cash as required.

  • Others duties as assigned.

Specific Requirements:

  • Working knowledge of Microsoft Office and experience with various CRM or property management software.

  • Post-secondary education.

  • Highly organized with an ability to accurately maintain tenants files.

  • Minimum 3 years in a similar field of customer service and/or administrative role.

  • Experience in proper phone and email etiquette.

To apply please send your resume to or fax 613-548-3182

Job Type (EN): Full Time

Job Industry (Choose up to 3 industries) (EN): Real Estate and Property Management

Career Level (EN): Experienced

Closing Date: Posted Until Filled