SAP Intern - Event Specialist Job in Montreal, Canada
Requisition ID: 131529
Work Area: Communication
Expected Travel: 0 - 10%
Career Status: Student
Employment Type: Intern
As market leader in enterprise application software, SAP helps companies of all sizes and industries innovate through simplification. From the back office to the boardroom, warehouse to storefront, on premise to cloud, desktop to mobile device – SAP empowers people and organizations to work together more efficiently and use business insight more effectively to stay ahead of the competition. SAP applications and services enable customers to operate profitably, adapt continuously, and grow sustainably.
Purpose & Objective of Position
The Event Specialist is responsible for organizing and executing on world-class internal and external events for the SAP Montreal Lab, boasting 800 staff across two locations. The successful candidate must have a depth of experience in event planning and a passion for developing new and creative ways in which to engage our employees internally and represent the SAP brand externally through a variety of events. He or she is an independent worker, but is effective at collaborating with others and is flexible to take on new and varied tasks required for successful site administration.
Expectations & Tasks
Work with the Managing Director’s office, Executive Team, Communications Specialists, Employee Engagement Teams and Events Manager (Vancouver) to deliver memorable events for our employees in Montreal
Responsible for planning, design and execution of Montreal marquee events including, but not limited to, summer and holiday parties
Responsible for planning, designing and production of internal Montreal events including, but not limited to, executive visits, milestone celebrations, all-hands meetings, etc.
Responsible for guiding and assisting the Montreal Employee Engagement Teams with their events as required
Organize facilities and manage all event’s details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material, etc.
Effectively work with our Montreal Communications Specialist in developing creative ways to promote internal and external events
Effectively and professionally work with external event planners and venues as required
Propose ideas to improve services and event quality
Effectively work within a specified budget
Provide administrative support for MD office as necessary: handling correspondence, receiving visitors, arranging conference calls, calendar scheduling and coordinating meeting logistics, etc.
Provide administrative support for Lab as necessary: concierge services, organizational memberships, leadership meeting coordination/note taking, etc.
Other duties/projects as assigned
Skills / Competencies
Proven experience as an events planner or organizer
Proven experience working within a budget
Excellent time management and communication skills
Excellent communication skills including:
Fluency in both oral and written English and French
Excellent Word and PowerPoint skills
Familiarity with Adobe Premier, Photoshop and Illustrator is an asset
Ability to interact and influence others and welcoming of feedback and suggestions
Must be able to keep confidences with private and/or confidential information
Organized, detail-oriented and can manage time effectively with top-notch prioritization skills
Graphic design experience is a definite asset
Diploma (or pursuit of) in event planning or equivalent is desired
Secondary Bachelor degrees (or pursuit of) in Communications, English, Marketing will be considered
Previous relevant experience in event planning is desired
Past experience working within the software industry desired
Start Date: January 2017
Duration: 8-12 months
Office Location: Montreal, CA
SAP'S DIVERSITY COMMITMENT
To harness the power of innovation, SAP invests in the development of its diverse employees. We aspire to leverage the qualities and appreciate the unique competencies that each person brings to the company.
SAP is committed to the principles of Equal Employment Opportunity and to providing reasonable accommodations to applicants with physical and/or mental disabilities. If you are interested in applying for employment with SAP and are in need of accommodation or special assistance to navigate our website or to complete your application, please send an e-mail with your request to Recruiting Operations Team (Americas: Careers.NorthAmerica@sap.com or Careers.LatinAmerica@sap.com , APJ: Careers.APJ@sap.com , EMEA: Careers@sap.com ). Requests for reasonable accommodation will be considered on a case-by-case basis.