SAP Intern - Event Specialist Job in Montreal, Canada

Requisition ID: 131529

Work Area: Communication

Expected Travel: 0 - 10%

Career Status: Student

Employment Type: Intern


As market leader in enterprise application software, SAP helps companies of all sizes and industries innovate through simplification. From the back office to the boardroom, warehouse to storefront, on premise to cloud, desktop to mobile device – SAP empowers people and organizations to work together more efficiently and use business insight more effectively to stay ahead of the competition. SAP applications and services enable customers to operate profitably, adapt continuously, and grow sustainably.

Purpose & Objective of Position

The Event Specialist is responsible for organizing and executing on world-class internal and external events for the SAP Montreal Lab, boasting 800 staff across two locations. The successful candidate must have a depth of experience in event planning and a passion for developing new and creative ways in which to engage our employees internally and represent the SAP brand externally through a variety of events. He or she is an independent worker, but is effective at collaborating with others and is flexible to take on new and varied tasks required for successful site administration.

Expectations & Tasks

  • Work with the Managing Director’s office, Executive Team, Communications Specialists, Employee Engagement Teams and Events Manager (Vancouver) to deliver memorable events for our employees in Montreal

  • Responsible for planning, design and execution of Montreal marquee events including, but not limited to, summer and holiday parties

  • Responsible for planning, designing and production of internal Montreal events including, but not limited to, executive visits, milestone celebrations, all-hands meetings, etc.

  • Responsible for guiding and assisting the Montreal Employee Engagement Teams with their events as required

  • Organize facilities and manage all event’s details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material, etc.

  • Effectively work with our Montreal Communications Specialist in developing creative ways to promote internal and external events

  • Effectively and professionally work with external event planners and venues as required

  • Propose ideas to improve services and event quality

  • Effectively work within a specified budget

  • Provide administrative support for MD office as necessary: handling correspondence, receiving visitors, arranging conference calls, calendar scheduling and coordinating meeting logistics, etc.

  • Provide administrative support for Lab as necessary: concierge services, organizational memberships, leadership meeting coordination/note taking, etc.

  • Other duties/projects as assigned

Skills / Competencies

  • Proven experience as an events planner or organizer

  • Proven experience working within a budget

  • Excellent time management and communication skills

  • Excellent communication skills including:

  • Fluency in both oral and written English and French

  • Excellent Word and PowerPoint skills

  • Familiarity with Adobe Premier, Photoshop and Illustrator is an asset

  • Ability to interact and influence others and welcoming of feedback and suggestions

  • Must be able to keep confidences with private and/or confidential information

  • Organized, detail-oriented and can manage time effectively with top-notch prioritization skills

  • Graphic design experience is a definite asset

Educational Requirements

  • Diploma (or pursuit of) in event planning or equivalent is desired

  • Secondary Bachelor degrees (or pursuit of) in Communications, English, Marketing will be considered


  • Previous relevant experience in event planning is desired

  • Past experience working within the software industry desired

Start Date: January 2017

Duration: 8-12 months

Office Location: Montreal, CA


To harness the power of innovation, SAP invests in the development of its diverse employees. We aspire to leverage the qualities and appreciate the unique competencies that each person brings to the company.

SAP is committed to the principles of Equal Employment Opportunity and to providing reasonable accommodations to applicants with physical and/or mental disabilities. If you are interested in applying for employment with SAP and are in need of accommodation or special assistance to navigate our website or to complete your application, please send an e-mail with your request to Recruiting Operations Team (Americas: or , APJ: , EMEA: ). Requests for reasonable accommodation will be considered on a case-by-case basis.

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