PayPal Administrative Executive Assistant in Ontario

We are seeking a highly competent Executive Administrative Assistant to support the GM, Canada based in Toronto and the GM, NA Small Business based in NY. In addition, this individual will serve as the Office Manager for our Toronto location which involves providing day-to-day support to employees in this location, completing projects quickly and autonomously, and reacting with appropriate urgency to situations that require a quick turnaround. Success in this role requires anticipating the needs of the leaders & taking the initiative to solve problems independently, whilst displaying appropriate judgment. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is a must.

  • Provide high level administrative support to the leaders and work with their teams to support overall business objectives; Help to design and administer an operating rhythm for each team

  • Coordinate and manage external meetings at the executive (C-suite) level

  • Follow up on action items on behalf of the leaders as appropriate

  • Provide effective and expeditious meeting coordination including agendas, notes and follow-up as needed

  • Screen and respond to phone calls and email as appropriate. Meet and greet office visitors and create a welcoming environment.

  • Coordinate and organize meetings; team events including planning and facilitating any office events - managing to budget, resources and any special requirements. Manage room bookings and video conference facilities on site.

  • Make travel arrangements expeditiously and accurately for both domestic and international travel

  • Prepare and track purchase orders and expense reports

  • Planning & heavy calendar management; making considered and appropriate judgments

  • Partner and network with other Company administrative assistants in order to collaborate, obtain information, get things done and solve problems