Agrium Inc Logistics Billing Coordinator in Regina, Saskatchewan

At Access we provide packaging, warehousing and logistics for major manufacturers of agricultural chemicals throughout Canada and the USA. We provide a safe and economical means to warehouse, handle and transport all agricultural chemicals. We are a division of Agrium Inc, who is a leading global producer and distributor of fertilizers and other agricultural products and services.

We currently have an opening for an Logistics Billing Coordinator at our Regina, SK location to fill a full-time position.

Main Function:

  • Establish and maintain interpersonal relationships, developing constructive and cooperative working relationships with others, and maintain them over time.

Job Duties and Responsibilities:

  • Coordinate, monitor and invoice Customer Billing.

  • Ensure invoicing is up to date within two days.

  • Complete all temperature, internal use, and ag site transfer adjustments in ESYS.

  • Enter all paperwork into Fuel Truck Handling Spreadsheet and complete daily/weekly reconciliations as well as fill in all required info in internal use tickets.

  • Verify accuracy of billing data and revise any errors.

  • Mail out invoices and email any special requests to Customers (delivery tickets, invoice copies etc. Whatever is site specific to the location’s requirements) and complete all payments via Credit Card transactions & cheque Scanner and applications as required in ARS.

  • Package together photocopy of MDS, DS, BOL and PO print out and file in office.

  • Maintain accurate files for all Customer Billing, POD’s and any other paperwork generated through Logistics.

  • Follow up on Accounts Receivable Invoicing with Customer’s as necessary.

  • Communicate with Customer’s via fax, phone and email to meet service levels.

  • Verify all POD’s and match Trip & Contract Itinerary’s on a daily basis.

  • Work with Logistics Manager on freight rates, policies, etc.

  • Work with and communicate with the Logistics Coordinators with any duties required by them.

  • Audit, approve and process all Carrier/Vendor invoices for payment

  • Reconcile month end A/P statements – work with Carriers/Vendors on discrepancies as required.

  • Assist the Logistics Coordinator’s with completing loading maps, building of Contracts & Itineraries within Trans Plus along with faxing Carriers, etc. when required to do so.

  • Match and Audit all POD’s for any Freight Characteristic discrepancies with BOL’s confirmed in AS400 and notify Inventory Manager & CSR as necessary.

  • Critical thinking-Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

  • Communicating with Supervisors, Peers-Providing information to supervisors, and co-workers by telephone, in written form, e-mail or in person;

  • Establish and maintain interpersonal relationships, developing constructive and cooperative working relationships with others, and maintain them over time.

  • Cooperation-Being pleasant with others on the job and displaying a good-natured, cooperative attitude.

  • Updating and Using Relevant Knowledge-Keeping up-to-date technically and applying new knowledge to the job.

Qualifications:

Experience:

  • 1 – 3 years previous work experience within a warehousing and logistics company an asset.

  • Proficient in TransPlus, ESYS, ARS, Sharepoint, Word and Excel

Education:

  • Minimum high school diploma or equivalent required.

Other

  • Ability to work effectively as part of a team

  • Strong organizational and time management skills

  • Ability to multi task, and work quickly and accurately in a fast paced environment.

  • An Accounting background a definite asset