University Health Network Administrative Assistant II, Medical in Toronto, Ontario

Administrative Assistant II, Medical - Toronto, Ontario

JOB POSTING #794377

Position: MEDICAL ADMINISTRATIVE ASSISTANT II

Site: Toronto General Hospital

Department: Medicine, Cardiology

Reports to: PHYSICIAN

Scale/Grade: A006

Hours: 35 hours per week

Status: Temporary full-time 1 year

POSITION:

The MEDICAL ADMINISTRATIVE ASSISTANT II exercises considerable judgment/independence and utilizes knowledge of medical terminology/moderately advanced functions to provide secretarial and clerical services, in support of medical/professional personnel, including: acting in a moderately independent manner to maintain written and/or electronic appointment schedule/calendar for various levels of personnel; utilizing considerable independence to coordinate and organize all resident, fellow and clerkship rotations; utilizing knowledge of medical terminology and moderately advanced functions to provide word processing/typing services to facilitate the production of moderately complex documents/materials for assigned personnel; drawing upon knowledge of medical terminology and senior secretarial experience to provide efficient and effective reception responsibilities; organizing, modifying, and maintaining confidential electronic/paper filing/retrieval methods, systems and/or formats; arranging small to mid-size formal and informal meetings/events; performing moderately complex billing and budgetary functions for multiple cost centers; providing functional supervision and leadership to lower classified clerical positions; ensuring efficient operation of the office, within scope of authority; performing other related clerical support activities; performing cross-functional duties, as assigned or requested; performing other duties consistent with the job classification, as required.

QUALIFICATIONS:

  • Completion of a medical terminology course

  • Completion of Grade XII or recognized equivalent

  • Completion of a recognized post-secondary medical office administration program at the diploma level or equivalent

  • Three (3) years related medical administrative support experience

  • Previous on-the-job computer/word-processing, database and spreadsheet software experience; experience in a Microsoft Office environment

  • OHIP Billing experience

  • Excellent organizational, time management, and prioritization skills

  • Excellent word-processing/typing skills

  • Excellent verbal and written communication skills

  • Excellent interpersonal and customer service skills

  • Excellent knowledge of medical terminology

  • Excellent knowledge of health care, organizational/office practices, procedures and standards

  • Demonstrated ability to work in a team environment and collaborate as an active participant with others in assisting with the delivery of care to patients

  • Ability to maintain and protect patient confidentiality

  • Ability to produce high quality work in accordance with Hospital standards

  • Ability to maintain confidentiality

  • Ability to work well under pressure

  • Ability to use good judgment is assessing difficult situations

  • Experience working in a health care environment an asset

  • Experience working in a teaching hospital environment an asset

POSTED DATE: November 25, 2016 CLOSING DATE: until filled

For current UHN employees, only those who have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, and possess all the required experience and qualifications should apply.

University Health Network thanks all applicants, however, only those selected for an interview will be contacted.

UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.