Vancouver Coastal Health Administrative Assistant in Canada

Vancouver Coastal Health is world renowned for innovation and a focus on quality care and outcomes.

Launch an exciting career with us where you can apply your skills and develop new ones alongside some of Canada's finest practitioners.

Job Title: Administrative Assistant

Work Site: Corporate Office - West Broadway, Vancouver

Status: Regular Full Time - (1.00 FTE)

Reference#: 089347-ale

JOB SUMMARY:

Reporting to the Executive Assistant to President and CEO, the Administrative Assistant:

  • Provides secretarial support to the President's Office and the Board Office.

  • Triages information of a sensitive and confidential nature, coordinates the flow of information, ensuring accurate and timely delivery of administrative services, and keeps the President and CEO apprised of issues and activities.

  • Interacts primarily with senior executives and their administrative support staff throughout the CoC and across VCH to professionally represent the President and CEO's interests, share information, clarify details and answer questions.

  • Works independently and communicates with internal and external stakeholders/customers in a manner that promotes positive and respectful relationships.

QUALIFICATIONS:

  • Graduation from a recognized administrative assistant/secretarial post-secondary program plus three (3) years of senior administrative support experience or an equivalent combination of education, training and experience.

  • Must have advanced word processing, spreadsheet, presentation , desktop publishing, and database software skills and the ability to type a minimum of 60 w.p.m.

ROLE SPECIFIC EXPERTISE:

  • Exercises considerable judgment, tact and discretion in preparing, disclosing and handling information of a confidential and/or sensitive nature.

  • Liaises in a professional and courteous manner with managers/directors, staff and the public to gather and disseminate information.

  • Communicates in a compelling, clear and understandable manner (both verbally and in writing) in order to represent the Director’s interests.

  • Applies excellent time management skills to prioritize and complete assignments in a manner that optimizes departmental effectiveness and contributes to organizational success.

  • Practices care and thoroughness when maintaining, monitoring, calculating and summarizing data, records and budget information.

  • Collaborates with peers to ensure administrative systems and processes are consistently followed and monitored for effectiveness and that gaps are addressed and resolved when identified.

  • Employs expertise in the use of desktop computer applications to create a variety of documents and presentations.

Qualified applicants only please submit a resume and covering letter quoting competition # 089347-ale. Successful applicants may be required to complete a Criminal Records Review Check.

Only short-listed applicants will be contacted for this posting.

Employees of VCH must apply via the *Internal Application Process . Refer to for How to Apply instructions. Current VCH employees who apply to this posting using this external site will be considered with other external candidates. Seniority will not apply.*

Thank you for your interest in Vancouver Coastal Health.