University of Waterloo Financial Officer in Canada

The Financial Officer is accountable for the financial management of the School, including its Computing Facility. This includes control of all financial activity in all funds, ensuring that proper management tools are applied; liaison with the School executives on financial matters; long and short term financial planning; and, other finance-related functions that may be requested. Reporting to this position are two Financial Coordinators.

Financial Planning for the School, which includes, but is not limited to, the following activities

  • Planning and coordinating the development of the School’s annual operating budget in consultation with the Directors, the Administrative Officer, and the Faculty Financial Officer

  • Preparing multi-year projections of the School’s financial position of all funds, identifying any concerns and proposing potential solutions

  • Identification of financial consequences of long term plans and proposals to facilitate effective strategic decision making

  • Preparation of financial documentation to Directors to aid their decision making (e.g. budget allocations, teaching resource summaries).

  • Plans and administers the allocation of special funds e.g. Startup Funding, Indirect Costs, Fellowships;

  • Reviewing and advising on agreements and memoranda of understanding for relationships within the School of Computer Science and with institutes regarding management and internal control of research funds.

Financial Management of all funds including, but not limited to, the following activities

  • Administering the operating budget and expenses, including monitoring of scholarships awarded by School

  • Reconciling expenses, including payroll of ongoing and temporary staff and faculty

  • Reviewing expenses to ensure compliance with university policies and procedures as well as those imposed externally by donors and granting agencies

  • Has signing authority on all operating, trust and endowment accounts within the School

  • Liaison with other units in cases where interdisciplinary or institutional activity are being performed

Implementing internal controls for financial activities including, but not limited to, the following

  • Designing and implementing internal processes and documentation to ensure compliance with University and Faculty policies and procedures

  • Monitoring internal controls in respect of all funds and communicating improvements to affected faculty and staff

  • In collaboration with the Office of Research, ensuring that sufficient financial training and support is provided to researchers and administrative staff to allow them to manage their accounts..

  • Co-ordinating the setup of financial structures to ensure activity is properly managed through its duration.

  • Meeting regularly with the administrative staff to support effective financial planning, management and internal control and to encourage the sharing of best practices throughout the School

Leadership and Staff Management

  • Oversee day to day activity and assignments of direct reports

  • Provide and promote opportunities for training and professional development of direct reports.

  • Hold employees accountable for performance through informal methods such as regular feedback and coaching, as well as the formal performance appraisal process

  • Ensure appropriate staffing levels, including back-up and cross-training support to balance workloads and meet the expectations required for smooth and efficient daily operations of the finance team

  • Ensure Finance Coordinators work proactively to provide a high level of customer service to faculty, staff and students.

Communication and Training

  • Provide leadership to the School to ensure compliance and best practices

  • Training, coaching and development of staff on financial, reporting and budgetary issues

  • Document processes to ensure compliance and clarity

  • Develop collaborative and productive working relationships with staff across the School and the Faculty

  • Providing accounting advice and support to individual researchers and research groups

  • Bachelor’s Degree (Finance or Business related discipline preferred), or equivalent education and extensive experience

  • CPA Accounting designation (CA, CMA or CGA) is a must

  • A minimum 5 years’ progressive experience in finance roles

  • Experience in managing both operating and research funds in an academic environment strongly preferred

  • Intermediate/advanced experience with Microsoft Excel including features such as databases and pivot tables

  • Experience with online financial reporting systems

iCIMS Requisition ID: 2016-1351

Name: 2950 - School of Computer Science

Salary Range: $62,046 - $77,557